Travel Agents Can Help With Your Business Travel

Business travelers are constantly on the move. They always have to be in front of time in order to built contracts with other businesses and other colleagues or executives. Still, if an individual is a business person and requires an alteration in his plans, why not attempt to merge business with relaxation? To make this possible, you will need to get in touch with a travel agent.

You should contact a travel agent for planning a business trip that is void of any hassles. Make sure that business travelers will get all important information from the travel agency. They should also give them detailed information regarding business travel so that your requirements will be satisfied while traveling.

Making contact with a travel agent will ensure that you have an enjoyable business trip since you can work on your own agenda so that you can have a great time while traveling on business. Gone are the days when a person has no time for enjoyment while on a business trip. People used to be more engaged in conferences and meetings which would keep him from going on any outings. Working with a travel agent can help you put breaks in between your hectic business schedule. For example, if a person has a free afternoon, their agent can suggest an area that they must see in the city which you would take pleasure in.

Working with a travel agent also saves time as they can arrange for special car service. Having a car is a big benefit for business travelers who have to go from one place to another, as well as for those who do not want to go through the disturbance of using public transportation or taxi cabs. If an individual has his own car and driver, then it is easy for them to manage business more capably. However, for those who wish to rent a vehicle, they can ask their travel agent to organize this for them. Businessmen can also ask for vehicles with GPS systems so that they will not get lost. These can all be prearranged by travel agents for their ease and satisfaction.

Also, if people are bored with the common room service or hotel restaurant food, they can ask their agent for ideas regarding the best place to have dinner and a few drinks in the city where they plan to visit. If you are unhappy with the customary business hotels where you would generally stay, travel agents can find other lodgings that are as classy but would have a different atmosphere.

Receiving help from a travel agent is a wise choice that every businessman should look into, mostly if they would like to inject some enthusiasm into their customary business tours. And it’s rightly said that, all work and no play makes you a dull person!

Why Sound Business Travel Reporting Matters

For any company that has their employees engage in regular travel, it is important to have a good corporate travel strategy. Part of developing and improving on a corporate travel strategy is solid business travel reporting. Business travel reporting provides the company with details about the cost of travel and how the money is being used. This data not only helps to keep track of expenses but it also can be used to identify areas of waste and inefficiency. When this information is tracked and analyzed it can be used to improve upon your company’s business travel strategy. Using the service of a corporate travel agency is an effective means toward achieving all of these goals.

Due to their experience and their connections in the travel and finance industry, a corporate travel firm will be especially suited to provide these services with the highest degree of detail. A corporate travel agency uses a variety of methods to analyze and track a clients business travel expenses. They can use data from banking and credit card records along with the travel records to identify the most and least efficient travelers in your company. They can help to manage airline data to find which carrier is providing the most business friendly service for the most affordable price and they can help to identify waste and abuse of funds.

A corporate booking agency can also help employers to analyze information in a way that can determine how effectively the employees travel and how well they stick to the itinerary and how closely the individual employees stick to the travel strategy. This can be achieved by referencing the data accumulated from credit cards, expense accounts, airline data, hotel bills and rental information. Once all of the data is collected and analyzed, the corporate travel firm can prepare a complete report. The reports will cover a variety of different areas and will often be accompanied by a written summary of the overall information. Clients can also request specialized reporting from a corporate travel agency. These may be to address an area of concern or to see how a new aspect of the travel strategy is working.

Most business travel agencies recommend that their clients schedule regular meetings with their travel manger to go over the business travel reporting and to find ways to improve the corporate travel strategy. The management of a business should meet with their corporate travel manager at least once a year. In these meetings the travel manager can help the client go over the business travel reporting and understand what all of the data means. The manager will help to identify areas of waste and point out parts of the travel plan that are working well. At this time the client can address their concerns about the travel strategy and work to adjust the business travel strategy. A corporate travel agency can also help their client with a plan for implementing the new strategy and addressing the changes with their staff.

Having the services of a business travel agency is a necessity for any company that engages in regular travel. Having a well thought out strategy will not only save the company money, but it will also make sure that the staff is getting the most out of their trip.

Why International Business Travellers Need Specialized Travel Insurance Cover

In this work driven world, people are goal-oriented and often financially driven; and sometimes people take for granted the importance of physical safety. Insurance makes security tangible. The insurance industry has delved its hands into various aspects of life, securing animals to kids to education to cars. You name it, insurance can secure it. Insurance has become so important in our everyday life that it’s now considered an imperative need.

The largest group of insurance companies are engaged in the travel insurance business. These insurance companies typically offer specialised policies to business travellers. The policies cover risks associated with international or domestic travel which include accidents, deaths, trip cancellations, lost tickets, damage to properties like car rentals and other concerns related to travelling. Procuring this type of insurance is important because it provides security not only to the traveller but also the employer.

Business travellers, especially those travelling internationally, are people on the go. Their employers are potential policy holders. Business travellers are exposed to more risks. The risk covered by the corporate travel insurance is unique to the business the traveller represents. For example, a business traveller working as a car dealer meets an accident while on a Cessna plane can be compensated by a travel insurance covering the risks of medical expenses while working on the job. In getting a corporate travel insurance policy, it is important to tailor the policy in order to cover all the risks that the business traveller is exposed to in relation to the work he’s involved in. Equity dictates that tailored fit policies are necessary for the safety and security of both the employer and the business travellers because of the basic reason that their travels are considered work; it is but a natural obligation for the employers to compensate and insure them.

Corporate travel insurance differs from the usual holidaymaker insurance because it cover more risks and could be specialised in accordance to the type of business the business traveller represents. For example, if the business traveller is working for mining company, the travel insurance policy can include accidents met while visiting a mining site. Because of this specialisation feature, the premium paid for these corporate travel insurance is higher than the usual travel insurance.

A tailored corporate insurance policy is being offered by various insurance companies. One of the most comprehensive policies is the group business travel insurance. For this type of insurance, it is important that the insured or the policy holder is the employer and the beneficiaries are the employees or group members. As to the requirements, each insurance policy provides for different requirements; basically if the employer can pay the premium and the insurance company is willing to cover the risk then a tailored group business insurance policy can be issued.

People work to earn a living. Often than not their work is the cause of their injuries. It is important for employers as well to prevent lawsuits filed by employees they send for travel. The best and equitable solution is to procure corporate travel insurance.

Business Travel Agents Tips: A Corporate Travellers’ New York Airports Guide

New York City is one of the most popular key travel destinations for corporate travellers worldwide. The city is the center of much that’s great, dynamic and profitable in America. It is home of one of the world’s principal financial centres (i.e. anchored by Wall Street), and a popular business hub for the publishing and entertainment industry at the same time. So, it’s no surprise it features three airports, Newark Liberty International Airport (EWR), LaGuardia Airport (LGA) and J. F. Kennedy International Airport (JFK). As a frequent corporate traveller you probably may have flown to one of the three New York airports at some point or another. With JFK being a major international gateway to the US, this city guide aims to provide some helpful travel agents tips for corporate travellers flying to or from JFK Airport.

New York JFK Facts & Figures

Located about 25km away from Manhattan in Queens, JFK Airport is the largest airport in the state of New York and one of the busiest business travel hubs (over 50 million travellers/year) in the US and internationally. It has six operating terminals (numbered 1, 2, 4, 5, 7, 8; terminal 6 was demolished in 2011, Terminal 3 in 2013). Currently, the 4th runway is under redevelopment to comply with the needs of Group VI aircraft (until December 2015 as planned so far), which may cause delays, but measures are in place to minimise them, so you shouldn’t be too much affected. With more than 90 airlines arriving and departing from JFK, various business travel solutions for flights to New York can be arranged. Points of origin and destinations include places within the US, Canada, Latin America, Europe, Africa, Asia and Pacific, Australia/New Zealand, basically all over the world. The airport offers corporate travellers a choice of non-stop flights to about 100 international destinations which may prove convenient for your next business trip. However, JFK is very susceptible to weather-related delays due to its position. Corporate travellers are well advised to consider and prepare for possible thunderstorms in summer, causing delays across the US, as well as snow, icing and assorted slush throughout the winter season. For the months between June and November the risk of potential hurricanes is increased.

In general, our business travel agents team advise leisure and corporate travellers to allow plenty of time for getting to and from JFK. Serious traffic incidents on the way between the city and the airport left many wondering whether they’ would be able to make it in time or miss their flight. Furthermore, don’t forget that this is America. Therefore, bear in mind that the TSA rules supreme over security checkpoints. So, take a deep breath and take maybe a book with you or something else to keep you busy. Make sure you arrive early.

Useful JFK terminal facilities for corporate travellers

In most public areas within most terminals, corporate travellers will conveniently find that Wi-Fi is available for free for up to 30min. You can get online near the ticket counters, boarding gates, designated work stations and food courts. The Wi-Fi access is provided by Boingo Wireless Company. If you need to use the internet for longer than 30mins., consider the following options: 1) $4.95 (£3.01, €3.77) per hour (pay as you go), 2) $7.95 (£4.83,€6.05) for unlimited access throughout a 24-hour period (day pass), 3) $9.95 (£6.04,€7.58) per month (unlimited access via a monthly subscription, to be used worldwide), or 4) if you already have a user account, simply log in using your user name and password. ATMs, currency exchange options (Lenlyn or Travelex), a rental phone shop, and more than 100 shops alongside various dining options are available at the terminals.

Ground transportation services from JFK Airport to New York City

The most convenient, stress-free way for travel from and to JFK Airport is to take the AirTrain. It is a cost efficient and helps you make sure you arrive at the airport in time, whilst avoiding possible traffic jams. You can access AirTrain services via the New York City subway system, which is also connected to the Long Island Railroad (LIRR). The journey from/to the city takes just over an hour. AirTrain is operated 24 hours on 365 days a year. Within the airport area, it connects terminals and also enables you to easily access car rental services, hotel shuttle areas and parking lots. At peak times the trains depart every 7 minutes and at off-peak times they go every 15 minutes. However, be clever in choosing your business travel route, as various routes make different stops within the airport. Good news for corporate travellers is that travel within the airport is usually free of charge. However, travel outside the airport is subject to a fee. AirTrain prices generally start from $5 (£3.04, €3.81). For more details on ticket prices are provided on the JFK Airport website under costs and tickets. If you travel via New York’s public transport network, then it is a good idea to use MetroCard, which is widely accepted and is worth to purchase for travel via subway, local trains, or buses. You can find vending machines for buying a MetroCard at Howard Beach and Jamaica Station. A good alternative for corporate travellers would be to take a taxi (for up to 4 passengers). Simply wait in the cab line for a licensed and insured cab to take you to your destination (about $52, i.e. about £31.58, €39.59, flat rate between JFK and Manhattan, excluding tips and tolls). The time for this trip should be about an hour. However, it can take much longer during rush hour.

Shared-ride shuttle services are a cheaper option than taxis, but can involve a lot of waiting and being driven around New York City to drop other people off first. You can find a full list of providers on the airport authority’s website. But remember to tip appropriately, as tipping (around 20% of transfer cost) is quite common and keep in mind that bridge/tunnel tolls are not included in the shared-ride shuttle services fares. Another option is to ask your business travel company to arrange a shuttle service for your trip from and to John F. Kennedy International Airport as prices can vary greatly depending on location and number of passengers. In this way you can ensure that you are travelling with a reliable supplier.

An express bus service is also available for a nominal fee from Penn Station (reachable e.g. by AirTrain or taxi). The service operates from early morning to late night, with buses running at least every half hour.

The airport is also home to several car rental agencies. Leisure and corporate travellers can choose between a number of car major rental companies including Advantage, Thrifty, Dollar, Enterprise, Budget, Hertz, National and Avis.